Overview

PA to Executive Headteacher

25k to 28.5k

Duties and Responsibilities

1. PA to Executive Headteacher

• ● To assist the Executive Headteacher in organising the administrative workload recommending items to be dealt with in order of priority.
  ● Support the Executive Headteacher in meeting deadlines and helping all schools in the Trust achieve ‘Outstanding’.
  ● Maintain the diary for the Executive Headteacher, arranging appointments as appropriate and ensuring that he/she is adequately briefed on matters to be discussed.
  ● Make travel arrangements for the Executive Headteacher and to provide care for visitors, including the provision of refreshments.
  ● Assemble and prepare papers required by the Executive Headteacher to attend meetings, prepare reports, or reply to requests for information.
  ● Handle all confidential correspondence with discretion.
  ● Liaise with senior management concerning priorities, deadlines, policies and procedures.
  ● Ensure the maintenance of clear and effective filing, records and other systems and to keep them updated.
  ● To deal independently with enquiries from all stakeholders in the community, outside agencies, local authority etc. and effectively allocate communication appropriately within the Federation prioritising where necessary and acting as ‘gatekeeper’.
  ● Undertake general administrative and secretarial duties as required.
  ● Arrange meetings and when required, take notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.

Professional Specification
Extensive experience of using SIMs.NET
Experience of using SIMs.NET
Extensive knowledge of IT application (MS Office)
Exceptional administration and organisation skills
Ability to complete accurate reports and publication materials with attention to detail
Experience of working in a confidential environment

Professional Skills and Attributes
Experience of working with a member(s) of Senior Leader Team
Ability to work flexibility and proactively while maintaining a high level of professionalism
Excellent communication skills both orally and in writing
Excellent numeracy skills
Ability to work proactively with minimum supervision and under pressure
The ability to work constructively as part of a team, understanding school roles and responsibilities and the post holder’s position within these
The ability to identify own training and development needs and to cooperate with the means to address these
The ability to multi-task

Personal Qualities
A flexible and proactive work ethic
A high level of organisational skills and to plan projects
Attention to detail
Honesty and trustworthiness
A good record of attendance and punctuality
Have an openness to learning and change
Be able to maintain confidentiality
Ability to work under pressure and remain cheerful and composed.
The ability to work with staff, pupils and outside contacts at all levels.
Confidence and self-motivation

COG/PA/FH/1119