Overview
Salary: LBR Scale 3, £ 22,575 – £ 22,983 per annum
Our school are currently seeking to appoint a well-organised, enthusiastic and highly effective HR Assistant, to undertake a range of administrative duties to support the HR Team to deliver a consistent, high quality, integrated and seamless service.
The Person
The successful applicant will be:
- Process driven and analytical
- Able to use their own initiative and have an excellent eye for detail
- An excellent communicator with excellent interpersonal skills
- Able to work in a busy HR environment with changing priorities
The Role
HR Assistant Overall Responsibilities
To undertake a range of administrative duties to support the HR Team to deliver a consistent, high quality, integrated and seamless service.
General Duties and Responsibilities
- Provide administrative support to the HR Department
- Assist in the formulation and implementation of robust HR processes and systems
- Contribute to the successful achievement of HR action plans by organising and prioritising workloads, processing work efficiently and reporting on the progress until completion
- To assist activities associated with the entire employee cycle; including on boarding and off boarding processes, recruitment, the SCR, personnel files, absence management and BMAT personnel employee administration
- Assist with systems and processes to ensure that information and data for the monthly payroll is accurate
- Work as part of an integrated central service support function including MIS, Finance and Payroll functions
- Assist with completion of safeguarding checks: – References – Enhanced DBS checks – Qualification checks, right to work in the UK – Ensure the Single Central Register is compliant and up to date
- Assist in the Recruitment process and compliance procedures.
- Assist in the preparation of the School Workforce Census Ensure that all employee data and personnel files are secure, accurate, up-to-date and fully compliant with all relevant legislation, including the SCR Ensure HR policies and procedures are up to date
- Understand the nature of this role and ensure confidentiality
- To be a point of contact for all HR related queries through a process driven approach
- Gain HR Generalist experience through the rotation of team priorities in line with the HR strategy and action plan
- Proactively maintain and update electronic and filing systems and ensure they are 100% accurate to support in the preparation of HR reporting and metrics
- Process pre-employment screening for candidates/new starters including, essential safeguarding and right to work checks
- Track Probationary documentation, liaising with Line Managers and supporting as required.
- Ensure absence information is tracked and updated daily to inform the absence management process
- Process HR forms and ensure the correct paperwork is sent to employees in a timely manner including, but not limited to, maternity and paternity documentation, amendment to contract letters, preparation of pay review documentation and letters
- Ensure compliance of the return to work process across the Trust Contribute to the continuous improvement of the HR service
- Maintain and track all recruitment data and produce regular analysis and reports on performance Understand and advise on the application of Keeping Children Safe in Education, Safer Recruitment, BMAT HR policies, processes and systems across the Trust
The above mentioned duties are neither exclusive nor exhaustive, duties and responsibilities of the post may change as requirements and circumstances change. The post holder may be required to carry out such other duties as requested by management that are broadly within the level of the post.