Overview
Our client is a successful West London based secondary school and sixth form. They are now looking to recruit a PA to the Headteacher & Senior Leadership Team who will also help with HR Administration
Hours are 40 per week (flexible) – 38 weeks per year
Salary SO1 Range NJC Scale 23 to 25 depending on experience £31,119 – £32,104 (pro rata to hours worked £28,983 – £29,901)
The Role
To provide a confidential and personal service to the Headteacher and Senior Leadership Team (SLT)
To devise, maintain and monitor effective administration that enables the Headteacher to fulfil her responsibilities, ensuring workload is prioritised to meet the varied and conflicting needs of the team.
To provide a confidential and personal service to the Business Manager with Human Resources administration
Specific tasks:
- PA to SLT, HR administration, oversight and management of key data management points in Arbor, which will involve liaising with admin officer.
- Administer Fixed Term Exclusions
- Provide effective secretarial and administrative support including drafting general correspondence, reports, school policies, mail merges, press releases, invitations and so forth on behalf of the Headteacher with speed and accuracy.
- Provide the first point of contact for incoming telephone calls and visitors. Screen and prioritise telephone calls and other queries from parents and other parties as well as making phone calls as directed by the Headteacher.
- Manage the Headteacher ’s diary effectively
- Deal with parental queries in the absence of the Headteacher and decide what matters should be referred to the Headteacher or delegated to others, i.e. a member of Senior Leadership Team, Head of Year, Form Tutor.
- Preparation of paperwork for governors’ meetings
- Minute taking to include school meetings, confidential hearings and meetings of the governing body in the absence of the Clerk.
- Liaison with external agencies as and when required.
- Contribution to school events.
- Being part of and supporting the workload of the office team.
- Maintain the highest level of confidentiality at all times, using discretion in providing information both within and outside school.
- To act as an ambassador of the school and Headteacher in all matters. Meet, greet and offer hospitality to visitors.
- Set up and maintain a filing system in compliance with Data Protection Act 1998 and the General Data Protection Regulation from 25th May 2018.
HR support:
- Coordination of the recruitment process including advertising for new staff as directed and preparation of interview programmes.
- In conjunction with the Business Manager, administer human resource related processes for current, new staff and leavers.
- Manage the recruitments email account.
Other
- To carry out any other duties as reasonably requested by the line manager or Senior Leadership Team, commensurate with the grade of the post.
Please get in touch with the team on 02085772442 for more information or submit your cv using the link below